General Library Policies
Policies serve as a guide for all library users to ensure an environment that is conducive for study and academic research. Appropriate conduct and consideration to others are expected from everyone.
The following policies serve to guide library services and establish an order of conduct for all library users in the Benjamin F. Payton Learning Resources Center. See Library Policies and Regulationsfor guidelines on the use of library services, resources, facilities, and equipment, as well as proper library decorum.
As with disruptive behavior, failure to comply with these rules could result in sanctions being imposed such as loss of borrowing privileges and/or loss of access to the library.
- Consideration to other users in the library is expected by keeping discussions to low voice tones.
- Music is not allowed in the library, except when appropriately using the Mobile Multimedia Center, located on the court (ground) level.
- Cell phones must be kept on vibrate when using the library; TURN OFF ringers while in the library.
- Drinks are allowed in closed containers such as covered cups, cans or water bottles.
- The library is not responsible for the security of personal belongings; we ask that you keep valuables with you at all times.
- If a child is loud (crying, yelling) or disruptive, library staff have the right to ask the parent, or responsible individual, and child to leave the library facility.
- Students are required to be in possession of their Benedict College photo IDs in order to utilize library services and resources.
These policies are under regular review and revisions.
Limited amounts of food and drink are allowed to create a welcoming atmosphere for our users. Users are expected to clean up after themselves and place trash in the trash cans designated throughout the library. We strongly encourage users to help keep the library clean, avoiding infestation or damage to library property.
Absolutely no food or drink will be allowed in the Computer Research Center (CRC) on the library’s main (plaza) level or the Mobile Multimedia Center and the Archives Center located on the court (ground) level.
- Food is limited to snacks for individual consumption only.
- No group consumption of food is allowed.
- No fast food, open plates, greasy or odiferous food allowed.
- No food should be ordered for delivery to the library.
- Only drinks with secure lids or caps are allowed.
- The library prefers the use of travel mugs, or bottled drinks with screw caps.
- No glass bottles are allowed.
- Users with inappropriate food or drink will be asked to leave the library; refusal to comply will result in calling campus police; extended non-compliance of the library food policy will result in loss of library privileges.
- Absolutely no alcohol will be tolerated.
Disclaimer: Users will be liable for any damage to library property and equipment caused by mishandling of food or drink.
Disruptive behavior interferes with the tranquility of the library environment and right of library users to study or conduct their research in serenity and additionally for staff to conduct library business. Disruptive behavior also may include any activity that results in harm to library equipment or library furniture.
- All library users should conduct themselves in an orderly manner.
- Library users will be respectful of other library users and keep the volume of their conversation as low as is practical.
- Library users will not physically, verbally, or with gestures threaten, abuse, or assault another person on library property.
- Library users should not attempt to vandalize or destroy library resources, equipment, or furniture.
- Library users may not interfere with the library staff’s performance of their duties.
Any library user who is disruptive will be informed by a library staff member that the behavior is inappropriate. If the behavior continues, the individual will be asked to leave the library. If the individual refuses to leave, campus police will be called. Disruptive behavior on the part of a library user may result in further disciplinary action.
Children are a treasured part of the academic community. As such their safety and that of our library users are our utmost responsibilities. Considering that the Learning Resources Center promotes a quiet environment in which to engage in study and research, we ask that library users with children adhere to the following policies.
- All children must be accompanied by an adult.
- Children are not allowed to use the computers in the library without an adult.
- Children are not allowed to run throughout the library.
- If a child is loud (crying, yelling) or disruptive, library staff have the right to ask the parent, or responsible individual, and child to leave the library facility.
- The library staff is not responsible or liable for children in the library.
Electronic Books (eBooks)
The Learning Resources Center provides access to more than 300,000 eBooks,
encompasses all academic disciplines through purchases as well as through its membership in the Parternship Among South Carolina Academic Libraries (PASCAL) library cooperative.
The Library’s eBooks are available to students, faculty, and staff twenty hours, seven days a week,both on-campus and off-campus, from any computer, laptop, iPad, or tablet with internet capability. You may access the library’s eBook Collections by clicking here or from the library’s main webpage.
Never worry about overdue fines and fees because eBooks checks itself in after a period of time. You are advised to refer to each individual collection for guidelines.
The Benedict College photo identification card (ID) serves also as the official Library Card for students, faculty and staff at the College. Avalid Benedict College photo ID is requiredto use and access library services and resourcesfrom the information service desk, the Mobile Multimedia Center, and the Archives Center. This includes, but is not limited to, checking out books and media resources, making facility reservations for the use of student study rooms and the media facility, and for requesting and picking up PASCAL Delivers as well as interlibrary loan materials.
- Students are required to have a valid Benedict College photo ID card to check out library materials.
- Students may check-out books or borrow materials for 21 days.
- Faculty and staff may check-out books for 30 days with a maximum up to 20 books at a time.
- The Due Dateis STAMPED on a pocket card located in the back of each bookat the time of check-out.
- Students may check-out up to 10 items at one time, if they do not have any outstanding fines or overdue library materials.
- Circulating materials may be renewed twice if no one else has requested them.
- Renewals may be made using your BC email account, by phone, or in person at the information service desk with your Benedict College photo ID card.
- Circulating privileges will be suspended for students who have accumulated $5.00 in overdue fines for late books.
- Students must not remove or attempt to remove library materials or property without checking them out or without proper authorization.
- Students should not mutilate or damage materials or tear pages from library books.
Late Fines and Other Charges
Books and other library materials are considered late when these items have NOT been returned by or on the due date indicated on the pocket card located in the back of each book. Book fines and replacement charges are assessed as follows:
- Circulating books not returned by indicated due date are assessed overdue fines of $ 0.25 cents per book, per day.
- Special Collection (Spec. C.) books not returned by indicated due date are assessed overdue fines of $ 0.50 cents per book, per day.
- An OVERDUE NOTICE is sent to the student’s BC email account and/or to the address listed on the library’s management system as a courtesy reminder.
- Notices are sent to borrowers as a courtesy. Failure to receive a fine or overdue notice does not exempt a borrower from fines/charges or responsibility.
- It is the student’s responsibility to make sure that a current email address is in their official student account.
- Students who have accumulated $5.00 in fines will be blocked from borrowing additional library materials.
- Library fines/charges are submitted to the Office of Student Accounts and are posted directly to the student account. Overdue fines remain on the library record until cleared by the student with a paid receipt.
- Students are responsible for lost or damaged materials. If an item is lost, the student will be charged the cost of the book plus an $8 processing fee. If the book is found within 90 days of payment, the item may be returned to the library and a refund will be issued, minus processing fee.
When overdue book fines or lost book fees are paid, a receipt is given to the student at the College Cashier Office, the student is expected to bring that receipt to the library’s information service desk, main (plaza) level, in order to clear the fines and/or fees from the library.
Graduating seniors are required to be cleared of all library fines prior tograduation.
Journals, magazines, newspapers, reference books, and course reserves, are designated as non-circulating materials therefore, they do not normally circulate outside the Learning Resources Center. These items can be read or copied in the library.
The purpose of the library’s reserve reading collection is to provide access to supplemental materials, selected by faculty, which supports varied class assignments. The library accepts requests for materials to be placed on reserve each semester, by faculty for their respective classes. The reserve collection consists of books, photocopies, and other select course readings. Professors/Instructors are required to have a patron record in the library’s online system before a reserve item can be placed under their name. Due to space limitations, the maximum number of books that a faculty member may place on reserve is eight.
- Course reserves are requested from library’s the Information Service Desk, main (plaza) floor.
- Students must use a valid Benedict College photo ID card (only) to get course reserves.
- Course reserves are for use in the library only, unless designated for overnight check-out by faculty.
- Materials are issued on a “first-come, first-served” basis.
- Materials are usually limited to one-hour use, however that time can be extended if the resource is NOT in high demand.
- Course reserves are for use in the library only, unlessdesignated for overnight check-out by faculty.
- All reserve materials are returned to the book stacks or respective faculty at the end of each spring semester.
The Computer Research Center (CRC) is adjacent to the information service desk, on the main (plaza) level of the library. It provides students with access to twenty-five computers, including laptops, in which to access the library’s electronic resources through the Benedict College network and the internet. Students have access to the online catalog and databases, eBooks, electronic journals, online newspapers, and streaming videos. Selected computers outside of the Computer Research Center are designated for typing purposes.
- The Computer Research Center (CRC) is available on a first-come, first-served basis.
- Students may NOT carry food or drinks into the Computer Research Center.
- Students may access computers using their Benedict.edu.email and their four-digitTigers password.
- Students are asked to LIMIT USAGE TO 30 MINUTES when using computers in the Computer Research Center; remember that the internet, like all of the library’s information sources must be shared.
- Research papersshould be typed from selected computersthat are stationed outside the Computer Research Center. Students may occupy these computers for two hours or longer, if not in demand.
- Printing is limited to class assignments and research.
- Please see a staff member if you have any difficulties.
- Printed copies are released by library staff from the library’s information service desk and retrieved at the photocopier.
- Computers should be used for educational purposes only, and not for unauthorized, illegalor unethical purposes;students are asked to refrain from social media sites.
- Users may not send, receive or display text or graphics, which may be offensive in a public setting.
- Software or other computer programs MAY NOT be downloaded from the internet to computer hard drives.
- DO NOT change the wallpaper/screensaver or computer settings.
- Library computers WILL NOT be used for commercial/business enterprise, or engaging in commercial activity such as the distribution of advertising.
- Intermittently, the Computer Research Center is reserved for class use.
Students may print documents FREE that support class assignments and those that are directly related to academic research for a course from the library’s Computer Research Center (CRC). However, course syllabi and lab worksheets are not to be printed; students are to download these documents to drop boxes. All printing is managed and released by the library staff from the information service desk and students must visit the desk before documents are released. All documents are picked up from the photocopier.
- Printing is available on the Main (plaza) level of Learning Resources Center
- Black & white prints only
- Public copiers are $0.10 per page
- Cash only (dimes, quarters, and bills accepted by photocopier).
Please think before you print and consider these tips to help conserve resources and reduce paper waste.
Smart Printing Tips:
- Correct errors before printing. Spell check and use “print preview” to identify editing and formatting problems.
- When printing from a web browser, use “print preview” to see how the page will be laid out. Print only the selection of pages that you need.
- When PowerPoint printing, print handouts instead of slides. You can print up to 9 slides per page. Make this selection on the Print dialog box.
- Avoid printing emails to simply read them. If you must print multiple emails, cut and past them into a single MS Word file.
- Share documents electronically using Google Docs, 360 Edvance or email.
Microfiche/microfilm reader and printers are available on the main (plaza) level.
The Copyright Law of the United States (Title 17, United States Code)governs the making of photocopies or other reproductions of copyrighted material.
Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy of other reproductions. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement.
This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of the copyright law.
The primary purpose of these rooms is to provide a place for students to engage in collaborative study in small groups or to have the choice to study independently.
There are two (2) large study rooms with a seating capacity up to ten (10) individuals in each room and three (3) single rooms, with a seating capacity up to two (2) individuals in each room.
- The study rooms are available (only) to currently enrolled Benedict College students.
- Study rooms are not reserved in advance. Rooms are used on a “first-come, first-served,” basis and students must be present in the room while using it.
- Study rooms can be occupied up to two (2) hours at a time.
- Study rooms are accessible for use Sunday-Saturday during normal hours of library operation.
- Students using the room, must present their Benedict College photo ID at the information service desk and complete the sign-in form. If the student signing for the room, leaves before the group section is over, another student in the group must leave a student ID at the information service desk.
- A minimum of three and a maximum of ten students are allowed in the group study rooms.
- The occupancy of each room is limited to the number of chairs assigned to it.
- Study rooms are not soundproof; students need to maintain a study/work environment that does not disturb others in the library.
- No food or eating in the study rooms.
- Library staff randomly monitors the study rooms.
- Students are expected to comply with the library policies; any student engaged in disruptive or inappropriate behavior will be asked to vacate the room.
- Library staff are not responsible for personal belongings left in the room; items left in rooms will be placed in lost/found at the library’s information service desk.
PASCAL is the Partnership Among South Carolina Academic Libraries organization which encompasses 56 participating college and university libraries. Benedict College has been a member of the PASCAL organization since 2001. Through membership in the PASCAL organization, Benedict College students, faculty, and staff have access to a compendium of scholarly resources.
- Who can borrow books using PASCAL Delivers?
Current students, faculty and staff at Benedict College with valid College ID. An additional 13-digit number will be assigned and placed on the back of the Benedict College photo ID.
- What is the cost for PASCAL Delivers?
FREE through the library’s membership.
- How long can you keep a book obtained through PASCAL Delivers?
Faculty and students are allowed to keep a book up to 6 weeks and it is renewable for an additional 6 weeks.
- How many books can you get through PASCAL Delivers?
Students and faculty are allowed up to 50 requests through PASCAL Delivers.
- How long will it take to get the books?
Normal delivery is within 3 to 5 days.
- How will I know the books have arrived?
Notification is by email and/or voice message and books can be picked up from the library’s information service desk.
- What other services available through PASCAL organization?
Through PASCAL membership, students, faculty, and staff at Benedict College have access to approximately 350,000 eBooks and to select online databases.
Interlibrary Library Loan (ILL) is a system in which one library borrows a book or requests a copy of a journal article from another library on the behalf of its students, faculty, and staff.
Interlibrary loan (ILL) services should be used (only) when a book or a journal article cannot be found using the library’s Online Catalog, Online Databases, eBook Collections, Full-Text E-Journals, or PASCAL Deliver Services.
If the book or article that a library user desires is not found, an online interlibrary loan request form or printed ILL form may be completed for submission. A printed ILL form can be obtained from the library’s information service desk.
Complete an Interlibrary Loan Request Form to include title, author, publication date, and publisher about the book, article or item to be borrowed.
Many items are sent no cost. However, some lending libraries may require you to pay for ILL services. The library will try its best to obtain materials at no cost.
Interlibrary loans are sent through the U.S. mail system. The arrival time may vary depending on the availability of the item and the geographic location of lending library. The average delivery time for books and journal articles are 5-10 business days.
The loan period of a book is determined by the lending library. Photocopies are not returned. To renew the book depends also on the lending library; they may or may not grant renewal depending on their policy. Request for ILL renewals must be submitted prior to the due date. Also, rare or hard-to-find materials may take longer, and in some cases may not be available through Interlibrary Loan.
Notice of Arrival:
When the ILL material arrives, staff will inform the library user via telephone and/or BC email account. ILL items may be picked up at the Information Service Desk upon arrival.
Duration of ILL services:
Interlibrary Services (ILL) are suspended during the Christmas holidays.
The Archives Center preserves historical resources that document the origin, development, growth, history and achievements of the College, including its students, faculty, staff, administration, alumni, and local community citizens. Itis an intrinsic part of library services at the Benjamin F. Payton Learning Resources Center. The Archives Center islocated in room 106, on the court (ground) level of the library
The Archives Center serves as the corporate memory for the history of Benedict College. The Center seeks donations of any materials related to the College’s history and will accept such donations from alumni, students, faculty, staff, and others. The Library encourages faculty members to donate their research papers and manuscripts for inclusion in the archives special collections. For donations to the Benjamin F. Payton Archives Center, please Darlene Zinnerman-Bethea at (803) 705-4301 or via email at Darlene.Bethea@benedict.edu.
Request for archival information can be made by completing and submitting the online Archives Patron Request/Acknowledgement Formor from obtaining a printed form from the library’s information service desk, main (plaza) level.
Request for archival research using the facility is by appointment during normal library hours of operation. To ensure that everyone has a successful research visit, we encourage you to schedule an appointment at least 24 business hours in advance. This time allows the staff to locate and retrieve desired materials in advance of the appointment. You may call the library’s administrative office, Monday – Friday, between 9:00 a.m. to 4:30 p.m. at (803) 705-4301, to make arrangements for use of the Archives Center in conducting research. Please read the Archives Center Policies and Procedures Guideline.
Materials in the Archives Center are for academic research and internal useonly. In order to prevent damage to any research materials, we ask that you adhere to the following guidelines that serve to maintain the integrity of the historic documents, artifacts, and photographs.
Guidelines and Procedures:
As a student, faculty, researcher, or visitor, you will be asked to:
- Complete and sign a Research Agreement Form.
- Provide valid photo identification(i.e., student or faculty ID, driver’s license, passport).
- Refrain from smoking, eating, and drinking in the research room.
- Leave personal belongings in designated areas provided including, pens, scanners, cell phones, MP3 players, flash drives, and/or photographic devices.
To facilitate your research, you may bring into the research room:
- Unbound paper or note cards
- Personal computers after an inspection of the computer by Archives Center staff.
When using archival collections, you can expect to:
- View resources in the research room, no materials are to leave the designated area.
- Use materials with the assistance of archives staff, please observe any special handling instructions given you by the staff, if you are allowed to handle selected materials.
- Please do not mark or alter in any way books, documents, or other items from the collection. Paper is available for use as bookmarks, if needed.
- Use materials in limited quantities, usually one box or two books on the table at a time; if multiple items, remove only one folder at a time.
- Maintain order of documents. Please notify staff of misfiled or missing documents immediately.
- If you wish to request copies of items from the collection, staff will assist you in photocopying any items deemed safe for duplication.
Donations and gifts to the library becomes the property of the Benjamin F. Payton Learning Resources Center, and therefore, the library reserves the right to decide whether all or part of a gift should be integrated into the collection or discarded.
Materials received as gifts will be evaluated by the same criteria as materials purchased. The classification, housing, and circulation of all gifts will be determined by the librarians.
Please know that the library does not appraise donations.
Faculty and librarians share in the enrichment of collections through collection development, which supports the academic curriculum and student research.
Funds are allocated to the Learning Resources Center budget to allow for acquisition of monographs, serials, audio-visuals, and electronic resources. Once an efficient budget is in place, allocation of funds takes into consideration the number of student FTE in a major, accreditation reviews, new programs and curriculum areas. Budget priorities are given to orders from faculty, staff and students.
Criteria for Selection of Print and Non-print Materials:
Priority for print and non-print materials is given to those materials that meet the curriculum needs of Benedict College. Duplicate copies may be purchased in areas of high circulation. The criteria in the selection process are:
- Author’s/Editor’s reputation and significance
- Importance of the subject matter to the collection
- Scarcity of materials on the subject
- Timeliness or permanence of the title
- Anticipated future needs
- Number of interlibrary loan request
- Number of PASCAL Deliveries request
The reference collection is both significant and essential to students and faculty; it is a primary access point to initiate research. Books are selected in all areas where information is desired. Through core resources such as encyclopedias, dictionaries, handbooks, guidebooks, bibliographies, and indexes access to discipline specific information is provided.
It is the policy of the Library to maintain a collection of general interest and professional journals.
Textbooks are normally excluded from the Library’s permanent collection.
Non-Print Collection (Audiovisuals, etc.)
The following criteria are used in the selection process:
- Importance of the subject matter to the collection
- Scarcity of material
- Timeliness or permanence of the title
- Physical quality
- Technical quality
- Audience reviewing level
- Favorable preview by faculty members
Tools used for Book Selection:
- New York Times Book Review
- Choice Cards
- Publisher Catalogs
- Library Journal
- Choice’s Outstanding Titles
Cancellations and Returns
- Orders that are outstanding for six months are cancelled. This allows regular reconsideration of orders and avoids a large accumulation of encumbered funds.
- Mistaken or unintentional duplicate orders may be cancelled but is done by agreement with the vendor.
- If a vendor supplies a book that was not ordered, the book is returned. When an error is made by library personnel, permission must be granted by the company to return a book.
- Defective books or books damaged during shipping are returned to the vendor for replacements.
- Return books unmarked, if possible.
- The Library accepts donations of print, non-print, and electronic materials.
- Donations must comply with the Library collection development policy to include those materials which support the instructional and research needs of Benedict College.
- The Library reserves the right to refuse any gift materials.
- If donated materials are inappropriate for the collection, the materials are discarded.
- The Library does not provide donors with an appraisal of donated materials for tax purposes; however, Benedict College Institutional Advancement Office will acknowledge receipt of donated materials with a formal letter.
Collection development is often considered the process of adding new materials to the library to benefit the academic community. Weeding, or de-selection, of materials in the collection is another component of collection development and serves to maximize the usefulness of the library collection. Periodic weeding of the collection ensures that resources remain current, authoritative, and appropriate for user needs.
The Benjamin F. Payton Learning Resources collection will be periodically examined for materials to be deselected in efforts to ensure the currency of its resources in support of the College’s academic curriculum as well as the research needs of its students, faculty, and staff.
The following criteria will be used when evaluating materials to be deselected:
- The resource is no longer reliable or relevant due to outdated content
- A newer edition is available that supersedes the earlier edition
- There are multiple copies and/or formats
- The format is obsolete; to accommodate updated material type changes, such as VHS videotapes weeded in favor of DVDs. Also, the possibility of an older print edition that has been replaced by a newer edition in electronic book format.
- Cancellation of a serial subscription due to full-text availability in an online database
- The cancellation of a serial subscription as part of (faculty/departmental) review
- The resource is duplicated by another resource that provides more comprehensive coverage of a subject
- Usage statistics do not support retention of the item
- The resource is in poor physical condition; torn, worn, loose pages
- Access to the resource is no longer available or maintained
- Usage no longer justifies cost (electronic resources)
- Budget reductions force cancellation of a resource
- It is discovered that the resource violates copyright guideline
- The resource no longer supports the curriculum/research needs of the College.
Note: In the cases of cancellation of a serial, the library will not withdraw retrospective print serial holdings from the collection.
The librarians at the Benedict College Library engages in both on-going and project-level weeding of its academic resources. On-going weeding is performed as a result of an immediate issue or problem with the material(s). The following criteria serves to guide the librarians in on-going weeding of academic resources:
“Continuous, Review, Evaluation, and Weeding” (CREW) method:
Appearance: Books and non-print resources of antiquated appearance which might discourage use; badly bound volumes with soft bindings; poorly printed works including books with small print, poor illustrations or paper that is translucent. Also, worn out volumes with dirty, brittle, yellow or missing pages and those with broken spines, dingy, torn, and dirty covers.
Poor Content: Materials which contain dated or incorrect information, poorly written or performed works; also non-print equipment and/or items which have been superseded by improved models and editions.
Age: Items that have not been used in many years and/or out-of-date materials.
Specific Classes: Historical items containing inaccurate information or unfair interpretations.
Preservation, replacement or removal of deteriorating materials:
- Materials in poor condition or missing pages/pieces that are returned to the library’s information service desk are routed to the Catalog Librarian for possible replacement.
- Books are removed from the shelves, checked out, and sent to Acquisitions & Cataloging (A/C) Unit with a note indicating mending or replacement.
- All damaged materials become candidates for withdrawal. Decisions to discard or replace are made on a title-by-title basis by the librarians.
- The arrival of a new edition prompts the librarians to withdraw the older edition.
- Relevant books and government publications selected for disposal are checked against appropriate bibliographies for their usefulness before discarding. See (Appendix A) for weeding guidelines.
Project-level weeding requires preliminary work on part of the librarians and involves numerous amounts of materials from individual areas of the collection. Project-level is conducted under the collaborative efforts of the librarians and faculty in their respective disciplines. Project-level weeding is implemented during the summer months and/or interim periods.
Weeding Deselection Process:
- The weeding of any part of the print, audiovisual, and electronic collections will be overseen primarily by librarians.
- Faculty will be contacted to assist with resources that are in their areas of teaching expertise.
- Librarians will begin the process by identifying materials for deselection following the deselection criteria.
- An electronic list of the resources identified will be created.
- The library liaison for each academic area will send the electronic list to each faculty member of the department that is directly affected.
- If a faculty member recommends retention of any resource on the list, he/she will send the title of the resource(s) back to the library liaison.
- Under the expertise of faculty, the withdrawn resource(s) will be returned to the collection.
Disposal of Books
All materials withdrawn will ultimately be removed from the book stacks as well as from the library’s online catalog. The Acquisitions and Cataloging Unit (i.e., technical services) will handle the disposition of materials that have been weeded. Books weeded from the collection and unwanted donations are given to non-profit organizations. Books in poor condition are withdrawn, stamped “Discarded,” and disposed of in accordance with College guidelines for property disposal.