Accounts Payable Director

DEPARTMENT: Business Office
WORK SCHEDULE: 8:30a.m – 5:00p.m. (Overtime may be required)
HIRING RANGE: $40,000 – $55,000

REPORT TO: VP for Business & Finance

POSITION SUMMARY:

The Accounts Payable Director manages all activities in the accounts payable and procurement function.  Ensures timely and accurate processing and payment of vendor invoices and expense statements in accordance with college policies.  Maintains the accounts payable subsidiary ledger and applicable accounting reports to ensure accuracy.  Prepares and files sales and use tax returns, admissions tax returns and 1099s by required deadlines.  Manages subordinate staff in the day-to-day performance of their duties to ensure department goals are met.

ESSENTIAL FUNCTIONS:

  • Verifies and approves all requisitions, invoices and check requests entered into the college’s administrative system
  • Issues purchase orders to vendors, enters them in system and distributes internal copies to appropriate departments
  • Sets up invoices and check requests for payment in system
  • Prepares analyses of accounts
  • Researches and resolves invoice discrepancies and other issues
  • Prepares and submits bi-weekly spending plan recommendations to the VP for Business & Finance for review/approval 
  • Maintains payables for accuracy and in accordance with the college’s approved spending plan
  • Reviews cash requirement reports to ensure all approved invoices are flagged for payment in the appropriate check cycle
  • Prepares and performs check runs
  • Prepares and processes electronic transfers and payments
  • Prepares and transmits bank file needed to monitor checks paid on account
  • Decisions exceptions to bank’s paid checks monitoring system
  • Prepares and posts transactions to journals, ledgers and other records
  • Verifies and approves all paid checks and matches to purchase orders, invoices/check requests for accuracy prior to the issuance of payment
  • Tracks, reconciles and processes travel expenditure statements
  • Reconciles accounts payable transactions
  • Assist in monthly closeout activities related to accounts payable
  • Maintains vendor files
  • Corresponds with vendors and responds to inquiries
  • Produces periodic and monthly reports
  • Provides supporting documentation for audits
  • Manages, supports and develops staff, coaches to improve performance of subordinates, and holds employees accountable for meeting goals 
  • Conducts annual performance evaluations on subordinate staff providing specific and detailed feedback on their skills
  • Provides continuous training and support to internal and external college stakeholders regarding the institution’s procurement and accounts payable processes
  • Other duties as assigned

Education and Experience

  • Bachelors degree in accounting or related field
  • 3 or more years of accounts payable supervisory experience
  • 5 –  7 years of accounts payable experience 
  • 1 – 3 years of general accounting experience
  • 1099 and sales and use tax filing experience
  • Experience with complex accounting systems
  • Knowledge of Jenzabar systems preferred
  • Intermediate knowledge of Excel and proficiency in Word

Key Competencies

  • Good planning skills to organize and prioritize work
  • Attention to detail and accuracy
  • Confidentiality
  • Sound judgment
  • Effective communication skills
  • Information management skills
  • Strong analytical and problem-solving skills
  • Can promote team work as a team leader and a team player
  • Ability to work in a fast-paced environment
  • Ability to meet deadlines

HOW TO APPLY:

All applications with a copy of transcripts and three letters of reference are to be submitted to Human Resources Department, 1600 Harden St., Columbia, SC 29204.  

Position is open until filled.

No phone calls to the department please.

To apply for this job please visit www.benedict.edu.

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